Privacy Policy

Last updated: February 10, 2026

Tekglen ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR Intelligence Platform and related services.

1. Information We Collect

1.1 Information You Provide

• Account Information: Name, email address, company name, and job title when you register or contact us.
• HR Data: Employee records, organizational structures, time-off balances, benefits information, and policy documents that your organization connects through our platform.
• Communications: Messages, queries, and interactions you make through Tekglen Ask or our contact forms.

1.2 Information Collected Automatically

• Usage Data: Query patterns, feature usage, interaction frequency, and platform engagement metrics.
• Device Information: Browser type, operating system, IP address, and device identifiers.
• Log Data: Access times, pages viewed, and referring URLs.

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our HR Intelligence Platform.
• Process and respond to HR queries through Tekglen Ask.
• Generate workforce intelligence, analytics, and insights for your organization.
• Improve our services, including ML model training and accuracy.
• Communicate with you about your account, updates, and support.
• Detect, prevent, and address security issues and abuse.

3. Data Isolation and Multi-Tenancy

Tekglen operates on a strict multi-tenant architecture. Each organization's data is logically isolated and never shared with or accessible by other tenants. Your HR data is only used to provide intelligence and services to your organization.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share information only in the following circumstances:

• With Your Organization: HR intelligence and analytics are shared with authorized administrators within your organization.
• Service Providers: We use third-party services (cloud hosting, AI/ML processing) that process data on our behalf under strict contractual obligations.
• Legal Requirements: When required by law, regulation, or legal process.
• Business Transfers: In connection with a merger, acquisition, or sale of assets.

5. Data Security

We implement industry-standard security measures including:

• Encryption in transit (TLS) and at rest.
• Role-based access controls and audit logging.
• Regular security assessments and monitoring.
• SOC 2 compliance framework (in progress).

6. Data Retention

We retain your data for as long as your organization maintains an active account. Upon termination, we will delete or anonymize your data within 90 days, unless retention is required by law.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal data.
• Object to or restrict certain processing activities.
• Data portability, receive your data in a structured format.
• Withdraw consent where processing is based on consent.

To exercise these rights, contact us at privacy@tekglen.com.

8. Cookies and Tracking

We use essential cookies for platform functionality and optional analytics cookies to improve our services. You can manage cookie preferences through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page with a revised "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Tekglen
Email: privacy@tekglen.com